2011 Heritage Festival to-do's, last minute notes

[Kally]

Almost ready to open the festival doors. Here's what's next:

STLBrews banner - who has it? How is it getting to the fest and hung? We likely need rope/string, etc. I need a volunteer please.

Beer signs - The festival is providing poles and rope for us to hang signs on. We need to provide signs, paper clips (something to attach signs to the hanging rope/string). Brewer's are encouraged to make their own sign. I think we should bring a box of 8.5x11 sleeve sheets. I haven't bought these yet and am happy to let someone volunteer to organize. It would be nice to have a volunteer print out generic signs for all the beer styles with a bunch of extras for write-ups. I'll see if I can get an example of the pro-beer signs so we know what information is going up (ie: brewery name), as this changes from year to year. Generally the homebrewers have been safe putting club logos on everything. I think the Brews logo would be good on the signs again this year. Dual members, like myself, are happy to post both (STLbrews and GBS).

BEER - Please drop off your fest beer at the tap room by Thursday night or very early Friday morning. I will be using the same trailer we've used in the past (thanks Tom for loaning) to pick up the kegs. Anyone is free to meet me there to help load, etc. I'll let you know the exact time soon. If you are not able to drop off your beer, you can bring it direct to the festival with you. Preferred time for this is prior to a session.
PLEASE put a very robust label on your beer with your name, style, preferred pouring session, and club. These must be readable from the top or they are nearly useless. When all the kegs are in the reefer trucks, the top is the only visible part of the keg.
If you have not listed the style of beer you are bringing on the forum, please do this, so the signs can be made (or make your own signs on a 8.5x11 sheet).

Festival Location - we will be located in the medium size tent between the very large pro-beer tent (KY derby tent again) and the food tent. Festival is in the grass. If rain is imminent, fest may be moved to Muny parking lot.

Jockey Boxes - I am bringing the jockey boxes, CO2 manifold, cleaning/flush equipment, extra CO2 bottle (just in case, plan to use the festival's bottles), red buckets to put the iced kegs in, and general tools. If I remember, I'll try to bring some extra O-rings, but I'm happy to let someone else handle just-in-case spare parts for keg servicing.

Chairs - It was a good idea last year to bring some folding camp chairs to sit in during breaks. I don't know how well the fest chairs (if any) will support this for our use. The thing that I've learned from this fest is to assume that nothing will be provided for you (bring your own, if you need it).

Snacks, water - bring and drink tons of water.

Kilts - check.

Tickets - Dave N (presidentboy) is handling comp tickets. Dave, do the brewers pick these up at will call? volunteer booth?

Lanyards - Sorry all, the official club lanyards are not going to make it in time for the festival. I don't know if the fest will provide some. If you have one, they would be great to put your name on. I'll be wearing one so you know who I am...

Any more questions?
What else needs to be done?

[Kally]

Please take your empty kegs home with you as able. You can call me after a session if you don't know if your keg was used up. All kegs will be ready to go home after the saturday night session! So get them then if you are able.

[StLBeer]

Regarding the brewing demonstration.

I will bring a hose and extension cords, but I'll need the water and the electricity. The festival starts at 1pm Saturday so I plan on being there before noon to unload and get setup.

I have PIN LOCK kegs. I will bring pin lock QD's and my beer Friday before the festival starts at 7pm. Hopefully my beer is on schedule to be served Friday night when I am there with friends.

Paul

[David]

What Kally said and:
I have the sign, will bring string. Bring signs, will try to have extras but...
Tickets will be at some combination of will call and volunteer. I don't want to post my number but e-mail or message me and I will supply just in case you run into problems. Arrive an hour early if possible to pour, if we don't have any work we'll just test the kegs for potability.
Keep tuned for more exciting news. I will be there early on Friday.

[TCochran]

It saddens me that I will be out of town for this years event. But will someone please take pictures for the newsletter. Thanks! And everyone have a great event!

[Kally]

cameras are not allowed this year - I'm just the messenger.

Paul, thanks for the pin lock reminder. The club has ONE set of pin lock fittings. The rest are ball locks. The jockey boxes and CO2 manifold are setup so that these are easy to change out. If you have pin lock kegs, it's a good idea to bring a set of pin lock quick disconnects just in case they are needed.

[Kally]

David, can you clarify - you are bringing signs for everyone or expecting someone else to do it? I don't think we should rely on folks' to bring their own signs, it's just a reality.

Club members have been telling me they want to volunteer for stuff - here's your chance guys. Sign up for something.

*and the camera comment was a joke...

[wnordmann]

Just some to be clear, volunteers should arrive a few minutes early, and where should they check in?

[David]

I'm planning on laminating a few signs and using a dry erase marker on them. At least that's my plan. People can bring their own signs if they feel creative, they won't have a common look but we're homebrewers and not at all common!

Arrive early. There will be people at the gate at least an hour before each session, if you are pouring you will go through regular volunteer check-in else your tickets will be in will-call.

Let's see....have a good time, don't get shit-faced while on duty, don't wear Heritage fest volunteer shirts unless pouring. Proudly wearing your club colors is a great idea anytime, anywhere. Not to visit the Queen, though, apparently she does not drink beer. Sucks to be her, her loss.

Stephen Hale tells me that no one left any kegs at the Tap Room, is that true?

[Kally]

we might want to send an email to the club distro list with a link to this page so people have all the updates. ie: in Brew letter fashion.

[JE]

Wait...we have "club colors"?

[SteveO]

Wait...we have "club colors"?

We're a gang now.

[Kally]

I will be picking up kegs at the tap room at 2pm on Friday afternoon (tomorrow!)

[bmock]

Wait...we have "club colors"?

We're a gang now.

More specifically, an outlaw biker gang. We've also stopped making beer. It's pretty cool.

[Kally]

if you're coming to help load kegs, get ahold of me. It's possible I'll go setup at the fest first and then go get the kegs a little later than 2pm